Aarav Sharma — H-1B Transfer + EB-2 PERM
Procedure: H-1B Transfer + EB-2 PERM (Standard) · matched from 12 templates
FastVisa for Enterprise
Your immigration ecosystem, finally connected.
Your HR system, your outside counsel, your employees, your documents — all working from the same source of truth. FastVisa is the immigration system of record that connects them.
02 — Foundation
Connected to the systems you already use.
FastVisa sits at the center of your immigration ecosystem — syncing with HRIS, outside counsel, document systems, e-signature, billing, and communication tools. Bi-directional. Configurable. No duplicate data, no manual handoffs.
FastVisa
HRIS Sync · In depth
One integration, in detail.
Every integration in the ecosystem above follows the same pattern. Here's the HRIS sync working in real time — field mapping, change detection, audit logging, conflict resolution. The same model applies to every connected system.
Source
PeopleCentral
HRIS — system of record
EmployeeAarav Sharma
Job TitleStaff Software Engineer
LocationBellevue, WA
Business UnitApplied AI
ManagerD. Hartmann
SYNC
bi-directional
Sync Layer
FastVisa Connect
Mapping · diffing · validation
Detects changes, applies field mappings, validates data integrity, flags conflicts for review, and writes immigration status back to HRIS.
SYNC
bi-directional
Destination
FastVisa
Immigration system of record
FN ProfileAarav Sharma
Job TitleSenior Software Engineer
Active CaseEB-2 PERM
EAD StatusActive
Visa Expiry2027-08-14
Field Mapping
23 mapped
surname→Last Name
work_location→Job Location
job_title→Job Title
reporting_mgr→Manager
org_unit→Business Unit
Change Detection
1 change
Aarav Sharma · Job Title
BeforeSenior Software Engineer
AfterStaff Software Engineer
Impact: Active EB-2 filing references prior title. Case team flagged to review whether amendment is required before petition is submitted.
FastVisa → HRIS
3 fields
visa_type→ EB-2 (in process)work_auth_status→ Activeauth_expiry→ 2027-08-14
Immigration status flows back so HRIS reflects current work authorization without manual entry.
Audit Log
retained 2y
- 12m ago ✓ Scheduled sync · 12 changes 1247
- 4h ago ✓ Scheduled sync · 8 changes 1247
- 8h ago ! 2 conflicts flagged for review 1245
- 12h ago ✓ Scheduled sync · 4 changes 1245
!
Conflict resolution
· 1 active conflict — Wei Zhang's job title changed mid-filing
Wei Zhang — Engineering Manager → Senior Engineering Manager. HRIS update detected at 8:42 AM, while the I-129 amendment is mid-preparation referencing the prior title.
Choose how FastVisa should handle this:
Apply HRIS value
In-progress filing flagged for amendment. Case team notified to revise petition before submission.
Keep FastVisa value
HRIS treated as informational. Filing proceeds as drafted. HR notified that titles are out of sync.
Flag for legal review
Sync paused for this record. Counsel reviews whether the change is material to the petition.
See how the ecosystem works together
A real scenario: FN's work authorization is approaching expiry. Watch what happens automatically.
Step 0 / 9
1
FastVisa
Detects upcoming expiry
FN's EAD expires in 120 days. FastVisa flags the record for renewal workflow.
EAD record detected EXPIRES SOON
Foreign NationalAarav Sharma
DocumentEAD (Form I-766)
Current expirySep 08, 2026
Days remaining120 days
2
HRIS
Confirms FN is still active
FastVisa verifies via HRIS that the FN is still employed and sponsored before initiating renewal.
3
FastVisa
Creates renewal case automatically
A new EAD renewal case is generated using the procedure template, pre-populated with FN data.
4
FastVisa
Sends questionnaire to FN
FN receives an intake questionnaire via the Client Portal with required document checklist.
5
Documents
FN uploads supporting documents
Passport, current EAD, and employment letter uploaded by FN. Stored in your existing document system.
Documents uploaded to NetDocuments · case folder /FV-2026-08412/EAD-Renewal/
passport-aarav-sharma.pdf · 2.4 MB
current-ead-i766.pdf · 0.8 MB
employment-letter-applied-ai.pdf · 0.3 MB
6
E-signature
Forms sent for FN signature
I-765 and consent forms triggered for e-signature. FN signs from any device.
DocuSign envelope sent · waiting for signature
✓Form I-765
✓G-28 (G-28 Notice)
✓Consent & Attestation
7
FastVisa
Counsel notified, case ready for review
FastVisa pushes the renewal case + all FN-uploaded documents into LegalServer. Outside counsel sees the case in their own system and handles the legal review and filing.
8
Comms
FN receives SMS confirmation
FN gets a text message: "Your EAD renewal has been submitted. Receipt expected in 2–4 weeks."
9
HRIS
Status pushed back to HRIS
Work authorization status, new expiry date, and case reference written back to HRIS. Sponsorship flag updated.
Workday record updated · Aarav Sharma
work_auth_statusActive (renewal in progress)
work_auth_new_expirySep 08, 2028
sponsored_flagtrue
case_referenceFV-2026-08412
9 systems. 0 manual handoffs.
All triggered automatically when FastVisa detected the upcoming expiry — and your law firm kept working in LegalServer the entire time.
03 — Collaboration
Your law firm keeps their tools.
FastVisa doesn't replace your outside counsel — it gives you a shared workspace. They continue using LegalServer, Lawcus, or whatever case management system they already trust. You get one centralized view of every case, every status, every milestone.
Enterprise
HR & Mobility
Workday · FastVisa
FastVisa
Shared system of record
Center of orchestration
Outside Counsel
Legal work
LegalServer
Foreign National
Sponsored employee
Client Portal
Scenario: An RFE arrives
Watch the three sides collaborate around a single case
0
Press "Start" to walk through the collaboration
A USCIS RFE will arrive at outside counsel. Watch how it flows through FastVisa to HR and to the FN, with each side staying in their own tool.
04 — Structure
Mirror your real org structure.
Sponsored employees are mapped to your actual leadership chain — VPs, GVPs, Directors — and connected to the right immigration owners. Mapping is automated from HRIS; no manual triage required.
Global Technology — Leadership Chain
VP A. Reyes · 412 sponsored employees · 14 Directors
Auto-mapped from HRIS
05 — Visibility
One source of truth. Two ways to see it.
Foreign Nationals see their own case journey clearly. Leaders see only the populations they own — the FNs they're responsible for, with full case detail one click away.
Estimated Decision
Q2 2026
✓
Questionnaire Filled
Jan 14, 2025
✓
Converted to Case
Jan 22, 2025
✓
Preparing Filing
Mar 09, 2025
4
USCIS Review
Since Apr 02
5
Approved
—
Currently with USCIS
Awaiting decision — biometrics complete
Receipt issued April 2. Biometrics completed May 18. Average processing time for this service center is 6–9 months. No action needed from you at this time.
✓ Receipt issued
✓ Biometrics
Decision pending
Approval notice
AR
Anika Reyes — GVP, Applied AI
Viewing FNs assigned to your org
128Total FNs
3Action needed
4Directors
06 — Action
What needs your attention today.
Every signal — expirations, stalled cases, RFE deadlines, HRIS-detected changes — surfaces in one place. Filing-ready cases on the side. Program health at a glance.
Action queue
AI-assisted
23 items requiring attention · grouped by urgency
7 critical
11 watch
5 review
All 23
Expiration 12
RFE 3
Stall 4
HRIS 4
Critical
7 items · response within 14 days
Expiration
Priya Venkatesan
EAD expires in 14 days · I-485 in USCIS Review · no I-765 renewal filed
14 days
AI risk assessment
Three risk signals compound here. EAD expires in 14 days, no I-765 renewal has been filed, and the underlying I-485 is still in USCIS Review (no automatic extension yet). Work authorization will lapse the moment the current EAD expires — Priya would have to stop working at Applied AI.
Recommended action: File I-765 renewal within 5 business days. AAO grace period does not apply here.
RFE
Marcus Andrade
RFE response due in 9 days · employer letter outstanding from Aarav's team
9 days
AI risk assessment
Hard USCIS deadline approaching with dependency on internal action. RFE response must be submitted within 9 days. The required employer support letter is still outstanding from Aarav Sharma's team — past the typical 3-day internal turnaround. A missed deadline results in denial.
Recommended action: Escalate the employer letter request today; draft RFE response in parallel using existing evidence.
Expiration
Wei Zhang
I-94 expires in 23 days · international travel scheduled May 14
23 days
AI risk assessment
Travel timing creates a re-entry risk. I-94 expires May 28; international travel scheduled May 14. If Wei doesn't return before expiry, re-entry requires a new I-94 issued at port of entry — and any change in admission could affect the in-progress I-129 amendment.
Recommended action: Confirm return-by date with Wei; consider deferring trip or expediting amendment filing pre-travel.
Watch
11 items · monitor closely
Stall
Olivia Mensah
Case stalled in Preparing Filing · 47 days without movement · awaiting client documents
47 days
Expiration
Daniel Park
Passport expires in 78 days · before adjustment of status filing window
78 days
Review
5 items · informational
HRIS
Renata Costa
Location changed in HRIS: Austin, TX → New York, NY · may affect H-1B LCA
2 days
HRIS
Hiroshi Tanaka
Job title changed: Senior Manager → Director · review impact on EB-1B petition
5 days
Filing readiness
12
cases became filing-ready this month — priority dates moved or PERM certified
7
EB-2 ready to file
3
EB-3 ready to file
2
I-140 → I-485
Active cases
847
↑ 4.2% vs Q1
Avg cycle time
182 days
↓ 11 days YoY
Approval rate (12mo)
96.4%
— stable
Cases by stage
Active cases only · 516 total
Preparing Filing
256
USCIS Review
174
Approved
86
By business unit
Active cases distribution
Global Technology
298
R&D
274
Corporate Functions
156
Commercial Ops
119
Preparing
USCIS Review
Approved
07 — Distribute
Reports tailored for every team.
Same dataset, different audiences. Pick the columns, set the filters, choose recipients — and the report goes out on schedule. CSV in every Monday inbox.
Saved reports
HR Headcount & Status
Leadership BU Snapshot
Finance Legal Spend
Compliance Expirations
Immigration Workload
HR Headcount & Status
| Business Unit | Active FNs | In Process | Approved YTD | Needs Action |
|---|---|---|---|---|
| Global Technology | 412 | 298 | 42 | 8 |
| R&D | 389 | 274 | 31 | 6 |
| Corporate Functions | 243 | 156 | 18 | 4 |
| Commercial Operations | 203 | 119 | 14 | 5 |
| Business Unit | Active FNs | In Process | Approved YTD | Needs Action | Avg Cycle Time | Approval Rate |
|---|---|---|---|---|---|---|
| Global Technology | 412 | 298 | 42 | 8 | 174d | 97.1% |
| R&D | 389 | 274 | 31 | 6 | 189d | 96.8% |
| Corporate Functions | 243 | 156 | 18 | 4 | 158d | 95.2% |
| Commercial Operations | 203 | 119 | 14 | 5 | 201d | 94.7% |
| Director | FNs | Avg Days In Stage | Approvals YTD | Risk |
|---|---|---|---|---|
| M. Aleksandrova | 42 | 68 | 9 | 2 |
| J. Okonkwo | 38 | 112 | 5 | 3 |
| R. Hartmann | 29 | 54 | 7 | 0 |
| L. Yamamoto | 19 | 88 | 4 | 1 |
| Case Type | Volume | Avg Cost | Total Spend | vs Budget |
|---|---|---|---|---|
| EB-2 PERM | 186 | $8,400 | $1,562,400 | −4.2% |
| H-1B Initial | 94 | $5,800 | $545,200 | −1.1% |
| H-1B Extension | 142 | $3,200 | $454,400 | on plan |
| EB-1B | 28 | $11,200 | $313,600 | +2.8% |
| Document Type | ≤30 days | 31–60 days | 61–90 days | Action Required |
|---|---|---|---|---|
| EAD | 3 | 7 | 12 | 3 |
| I-94 | 2 | 4 | 9 | 2 |
| H-1B (I-129) | 1 | 5 | 8 | 1 |
| Passport | 1 | 3 | 11 | 0 |
| Owner | Open Cases | This Week | Overdue | Avg Touch Time |
|---|---|---|---|---|
| Sarah Chen | 62 | 14 | 2 | 1.8h |
| David Mwangi | 58 | 11 | 0 | 1.4h |
| Anna Lindqvist | 71 | 18 | 3 | 2.1h |
| Rohan Bhattacharya | 49 | 9 | 1 | 1.6h |
08 — Intelligence
AI that does the setup, surfaces the risk.
AI built specifically for immigration workflows — not a generic chatbot bolted on. Drafts procedures, summarizes intake, flags risk on active cases, and accelerates case creation. Every AI action is reviewable; humans always approve.
AI Procedure Generator
Live demo · Generate a complete procedure from a prompt
Prompt
"Create a standard EB-2 PERM procedure for software engineers based in California, including labor certification, I-140 petition, and adjustment of status with EAD and AP."
AI will draft a complete procedure with tasks, forms, and timeline
Generated draft · Review before saving
EB-2 PERM — Software Engineer · California
Forms included
ETA-9089
I-140
I-485
I-765
I-131
Task sequence
1
Prevailing wage determination (PWD)
2
Recruitment phase & job posting
3
PERM application (ETA-9089) preparation & filing
4
PERM certification (DOL processing)
5
I-140 petition preparation
6
I-140 filing & premium processing
7
Concurrent I-485 / I-765 / I-131 filing
8
Adjustment of status interview & approval
AI Case Generator
Creates a case from a prompt and uploaded client documents
Skip manual case setup. Drop in a passport and a description of what the client needs — FastVisa extracts the data, picks the right procedure, and pre-fills the forms.
AI Ticket Summary
Summarizes a ticket's intake responses into an attorney-ready brief
TKT-2026-43856
Candidate intake — Principal Engineer I
AI summary
Generated just now
Candidate Name: Aarav Sharma
Current Case Type: Candidate notes that they are currently in Canada. However, can candidate confirm that they are a Canadian citizen? If they are, they may qualify for TN status.
Max Out Date (if applicable): If qualifies for TN, the max-out date is not applicable.
PERM Filing Timing: No imminent need to start PERM as TN does not have a maximum period of time.
Potential Issues Identified: TN is only available for specific occupations — we will need to confirm that the proposed job will fit into one of the categories. Charter may want to consider an H-1B cap case for this candidate in the future.
Sponsorship Needs for First Year of Employment: TN border application. Charter could also decide to pursue H-1B cap case.
Approximate Immediate Cost for Consideration: $3,000 for TN. Additional $10,000 if business decides to pursue H-1B cap case ($1,300 for H-1B lottery, remaining amount only if H-1B is selected in lottery).
Future Sponsorship Needs: TN Extensions, Possible H-1B cap case and green card process (PERM/I-140/Adjustment of Status).
Intake responses · 47 fields
Birth first name
Aarav
Birth last name
Sharma
Immigration Status
Other — "I currently do not have the right to work in the USA"
Current Status Expiration
01/01/2025
Prior status(es) & dates
Student Visa in 1994 for 2 semesters
Pending USCIS petitions
No
…41 more fields about petitions, family, dependents, EAD requirements
AI Case Overview
Auto-generates on case page load · surfaces risks, urgent tasks, missing items, expirations
Case Chiohuahua
Open
view ticket
AI Case Overview
Auto-generated · just now
This case has 1 blocking issue and 2 time-sensitive items. Currently in Preparing Filing for adjustment of status (I-485). Form I-693 medical exam expired, which blocks I-485 submission. Two supporting documents are outstanding from the FN. Last activity was 8 days ago.
Risks
1
Form I-693 expired on 01/20/2025. New medical exam required before I-485 can be filed.
Urgent tasks
2
Schedule new I-693 medical exam due now
Request updated employment letter from HR
Missing items
2
I-130 form draft (FN-provided fields incomplete)
Current passport scan (uploaded version expired)
Expirations
2
I-693 medical exam expired
Passport expires in 78 days
Clients
Emily Bennett · FV Portal Active
Peri Pera · FV Portal Passive
+1 more
Peri Pera · FV Portal Passive
+1 more
Forms
I-130 (Mar 1)
I-693 EXPIRED
+8 forms
I-693 EXPIRED
+8 forms
Tasks
test
(If applicable) Prepare …
(If applicable) Prepare …
Generate case with AI
Drop files here, or click to browse
Passport, ID, prior approval notices, etc.
📄
passport-aarav-sharma.pdf
2.4 MB
📄
i140-approval-notice.pdf
0.6 MB
📄
previous-h1b-petition.pdf
1.1 MB
Reading prompt and uploaded documents…
Extracting client data from documents…
Matching to procedure template…
Autofilling forms with extracted data…
Drafting case plan…
Case
Client info
Full name
Aarav Sharma from passport
Date of birth
Mar 18, 1991 from passport
Country of birth
India from passport
Passport number
N3847291 from passport
Prior I-140 priority date
Jul 14, 2024 from I-140
Prior H-1B expiry
Sep 30, 2027 from H-1B
Forms
I-129
Autofilled
ETA-9089
Autofilled
I-140
Autofilled
G-28
Manual
Tasks
1
Verify prior I-140 portability eligibility
2
Prepare and file I-129 H-1B transfer petition
3
Initiate PERM prevailing wage determination
4
Conduct PERM recruitment phase
5
File PERM application (ETA-9089)
6
File I-140 with retained priority date
AI will extract client data and pick the right procedure
09 — Trust
SOC 2 TYPE II · AUDITED
We're SOC 2 Type II compliant.
SOC 2 Type II is an independent audit of how we handle security over a sustained period — not a one-time check. It verifies our controls, our practices, and the way we operationalize trust over time.
Data Encryption
Sensitive immigration and employee data is encrypted both at rest and in transit. Strong encryption standards are applied across the platform.
Access Controls
Role-based access aligned to your org structure. Single sign-on, multi-factor authentication, and identity provisioning so the right people see the right data — no more, no less.
Audit Logging
Every record change is logged with actor, timestamp, and source. Exportable for compliance review and retained according to your data policy.
Data Ownership
Your data is yours. Export it any time, in full. Defined retention and deletion policies you control. No lock-in, no negotiation required.